Privacy Policy

Last updated: 08/10/25

Who We Are

The AI Foundry Limited (“we”, “us”, “our”) is a company registered in England and Wales (registered office: 124 City Road, London, United Kingdom, EC1V 2NX).

Our website address is: www.wearefoundry.ai

We are committed to protecting your privacy and being transparent about how we collect and use your personal information.

What Information We Collect

We only collect information that helps us provide our services and improve your experience. Here’s what we collect:

Information You Give Us

  • Email address when you sign up for our newsletter, download resources or register for events
  • Name and location when you join our community (hosted on Mighty Networks)
  • Any additional profile information you choose to add to your community profile

Information We Collect Automatically

When you visit our website, we automatically collect:

  • Usage data such as pages visited, time spent on site and how you interact with our content
  • Technical information including your IP address, browser type, device type and operating system
  • Cookie data (see our Cookie Policy section below)

How We Use Your Information

We use your information for the following purposes, and only when we have a valid legal basis to do so:

To Provide Our Services (Contractual Basis)

  • Deliver newsletters, resources and content you’ve requested
  • Provide access to our community and events
  • Respond to your enquiries and support requests

With Your Consent

  • Send you marketing communications about our services, events and resources
  • Remember your cookie preferences
  • Share your name and location with other community members (you control what additional information is visible)

For Our Legitimate Interests

  • Improve our website, content and services
  • Analyse how our website and services are used
  • Prevent fraud and abuse
  • Comply with legal obligations

You can withdraw your consent at any time by contacting us at info@wearefoundry.ai or by using the unsubscribe link in our emails.

Cookies and Tracking

We use cookies and similar technologies to improve your experience on our website.

What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us understand how you use our site and remember your preferences.

Cookies We Use

We use cookies for:

  • Analytics to understand how visitors use our website (via Google Analytics)
  • Essential functions to ensure the website works properly

Your Cookie Choices

When you first visit our website, you’ll see a cookie banner where you can choose which cookies to accept. You can change your preferences at any time through your browser settings or by using our cookie preference centre.

You can learn more about cookies and how to manage them at www.allaboutcookies.org.

Who We Share Your Data With

We only share your information with trusted third parties who help us provide our services:

Service Providers

  • Mighty Networks (community platform) hosts our member community
  • Stripe processes payments for community memberships (payment happens on Mighty Networks, not our website)
  • Kit (formerly ConvertKit) manages our email communications
  • Google Analytics helps us understand website usage
  • Notion helps us manage our operations and content

All our service providers are required to keep your information secure and use it only for the purposes we specify.

Legal Requirements

We may disclose your information if required by law, to protect our rights or to comply with legal proceedings.

We will never sell your data or share it with partners for their marketing purposes.

International Data Transfers

Some of our service providers are based outside the UK and European Economic Area (EEA), including:

  • Mighty Networks (USA)
  • Stripe (USA)
  • Kit (USA)
  • Google Analytics (USA)

When we transfer your data internationally, we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses approved by the UK authorities
  • Service providers certified under recognised data protection frameworks
  • Adequate data protection measures as required by UK GDPR

How Long We Keep Your Data

We retain your personal information for as long as necessary to provide our services and comply with legal obligations:

  • Active subscribers and community members: For as long as you remain subscribed or are an active member
  • Inactive accounts: We may contact you after a period of inactivity to confirm if you wish to remain subscribed
  • Legal and accounting requirements: Up to 7 years for financial and legal records
  • Marketing opt-outs: We keep a record of your email address to ensure we don’t contact you again

You can request deletion of your data at any time (see Your Rights below).

Community Member Data

When you join our community on Mighty Networks:

  • Your name and location are visible to other members
  • You control what additional information appears on your profile
  • You can delete your own posts and content
  • Community interactions are governed by both this policy and Mighty Networks’ privacy policy

Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

Right to Access

You can request a copy of the personal data we hold about you.

Right to Rectification

You can ask us to correct inaccurate or incomplete information.

Right to Erasure

You can request that we delete your personal data in certain circumstances.

Right to Restrict Processing

You can ask us to limit how we use your data in certain situations.

Right to Data Portability

You can request a copy of your data in a commonly used format.

Right to Object

You can object to our processing of your data for direct marketing or legitimate interests.

Right to Withdraw Consent

Where we rely on your consent, you can withdraw it at any time.

How to Exercise Your Rights

To exercise any of these rights, contact us at info@wearefoundry.ai. We’ll respond within one month.

If you’re not satisfied with our response, you have the right to complain to the Information Commissioner’s Office (ICO):

Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. However, no internet transmission is completely secure, so we cannot guarantee absolute security.

Children’s Privacy

Our services are not intended for anyone under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected information from a child, please contact us immediately.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we’ll notify you by email or through a prominent notice on our website.

The “Last updated” date at the top of this policy shows when it was last revised.

How to Contact Us

If you have any questions about this privacy policy or how we handle your data, please contact us:

  • Email: info@wearefoundry.ai
  • Post: The AI Foundry Limited, 124 City Road, London, United Kingdom, EC1V 2NX